Buy smart. Receive right. Pay once.
Purchase requisitions, supplier management, and three-way matching — all connected to the production orders that demanded the parts in the first place.
Overview
Turn MRP suggestions into purchase orders with supplier selection, price agreements, and approval workflows. Receive goods with partial deliveries and quality holds, and match invoices against POs and receipts so nothing gets paid twice.
From request to payment — four steps
Every purchase follows the same sequence: quote, order, receive, match. Done MRP connects each step so nothing falls through the cracks.
Request for Quote
Send an RFQ to one or more suppliers. Record their responses, compare prices side by side, and select the winner.
Purchase Order
Create a PO from an MRP recommendation, an approved RFQ, or manually. Route through approval, then send to the supplier.
Goods Receipt
Record what arrives against the open PO. Partial deliveries stay open. Lot numbers, serial numbers, and expiry dates captured at receipt.
Match & Pay
Enter the supplier invoice and match it to the PO and goods receipt. All three must agree before the invoice is approved for payment.
What’s inside
Requisition-to-PO
Convert requisitions into purchase orders with approval and audit trail.
Supplier catalogue
Manage suppliers, contracts, and price lists in one place.
Partial receipts
Receive deliveries in parts, with quality holds and returns built in.
Three-way matching
Match PO ↔ receipt ↔ invoice automatically before payment.
Dropshipping
Ship supplier → customer directly when it makes sense, with no extra hops.
Supplier performance
Track on-time delivery, quality, and cost variance by supplier.
Connected to the rest of Done MRP
Purchasing sits at the crossroads of planning, production, warehouse, and finance.
MRP recommendations convert directly into purchase orders from the workbench. Supplier, price, and lead time are already populated.
ManufacturingSubcontracted production steps link a purchase order to the production order. Goods receipt closes the loop when the work returns.
InventoryEvery goods receipt immediately updates on-hand stock. Lot numbers, serial numbers, and expiry dates are captured and linked at receipt.
Approved invoices post directly to accounts payable. Payment runs and AP aging are managed from the Financials module.
Also included in Purchasing
- Blanket orders with individual releases over time
- Currency and payment terms managed per supplier
- Approval workflows for purchase orders and invoices
- RFQ price analysis comparing multiple supplier responses side by side
- Dropship orders direct from supplier to customer
- Quality holds on received goods before they enter stock
- Full audit trail on every purchase order, receipt, and invoice
- Supplier performance reports: on-time delivery, quality, and cost variance
See it in action
Book a demo and we’ll walk you through this module end-to-end, tailored to your operation.