Get up and running with Done MRP

Done MRP is the operations engine inside the Done.ai platform. This guide walks you from a fresh account to a live production plan in about fifteen minutes. Follow each step in order — the later steps assume the setup from earlier ones.

Before you start

You’ll move faster if you have the following on hand:

• A list of products you manufacture. Names, SKUs, and roughly how long each takes to build.
• A list of raw materials and components. What goes into each finished product, and which supplier provides each one.
• Your team’s email addresses. Anyone who will plan, purchase, receive stock, or operate the shop floor.

If you don’t have all of this yet, that’s fine — you can start with a single product and add the rest later.

1. Create your workspace

Sign in at app.done.ai and select MRP from the product switcher in the top-left. If this is your first Done.ai product, you’ll be prompted to name your workspace — use your company name so teammates recognize it.

In Settings → Company, fill in:

• Default currency and unit system (metric or imperial).
• Your primary manufacturing site — the physical location where production happens.
• Working hours and operating calendar (used for capacity planning in later steps).

2. Invite your team

Go to Settings → Members and invite teammates by email. Done MRP has four built-in roles:

• Planner — creates production orders and schedules.
• Purchaser — issues purchase orders and manages supplier relationships.
• Operator — logs completed work on the shop floor.
• Admin — everything above, plus billing and member management.

You can fine-tune permissions per role, but the defaults are a good starting point. Invitees receive an email with a link to join — no additional setup on their end.

3. Add items and BOMs

An item is anything your business tracks — a raw material, a sub-assembly, or a finished product. A bill of materials (BOM) tells Done MRP which items, and how much of each, go into making another item.

From Items → New item, create your finished products first. For each one:

1. Enter the name, SKU, and unit of measure.
2. Mark the item as Manufactured (so it can have a BOM).
3. Set a default lead time — roughly how long production takes.

Then add your raw materials and components the same way, marking them as Purchased and linking a default supplier.

Finally, open a finished product and click Add bill of materials. Add each component with the quantity required per unit of output. Done MRP will use this to calculate material requirements automatically when you plan production.

4. Run your first production plan

With items and BOMs in place, you’re ready to plan. Head to Planning → New production order and:

1. Select the product you want to manufacture.
2. Enter the quantity and target completion date.
3. Click Explode BOM.

Done MRP expands the BOM, checks stock on hand, and flags every component that needs to be purchased or produced before you can start. Each shortfall becomes a suggested purchase order or sub-production order — review them, adjust quantities if needed, and release the plan.

The moment you release, the plan becomes visible to planners, purchasers, and operators in their respective views. Each person sees only what’s relevant to their role.

Next steps

You’re live. From here, common next moves are:

• Read Production planning to learn about master production schedules, demand forecasts, and capacity smoothing.
• Read Inventory control to set up bin locations, cycle counts, and reorder points.
• Set up integrations with your accounting system so issued POs and received stock flow into the ledger automatically.

Stuck on anything? Email support@done.ai — include your workspace name and we’ll get back to you the same business day.